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Policy and Positions

Pi Beta Phi Policies and Member Obligations

Pi Beta Phi’s Policy and Position Statements are the overarching policies effecting chapters and members. Each individual member is responsible for fully understanding and complying with these policies along with Pi Beta Phi’s Member Obligations which are reviewed and signed annually. Event Planning specific Policy and Position Statements guide collegiate chapters in their planning and management of chapter events. 

We invite all external stakeholders such as parents and family members, campus partners, National Panhellenic Conference member organizations, etc. to view all Policy and Position Statements and Member Obligations below. Pi Beta Phi Headquarters is available to answer questions you may have about these policies and obligations.

  • Member ConductClick to Read MoreOpen or Close

    Member Conduct

    No member may, in the name of personal freedom, bring discredit to the Fraternity through behavior contrary to its ideals, values and standards. Pi Beta Phi expects all members to: 

    • Conduct themselves in a manner congruent with Pi Beta Phi core values. 

    • Not use or associate the name Pi Beta Phi, any of its chapters, or symbols in any media, including social media, in any manner that is in conflict with Pi Beta Phi values and policies. This includes references supporting or endorsing illegal behavior including illegal drug or alcohol use, discriminatory or degrading language or actions, unbecoming language or photos.

    • Respect and support members who exercise their right to report actions that are incongruent with Pi Beta Phi core values, including those of violence, harassment or other criminal acts.

    • Hold each other accountable to all member expectations following the Fraternity’s processes for member accountability and refrain from retaliation, bullying or intimidation toward those who report actions in conflict with Pi Beta Phi core values. This includes but is not limited to Constitution & Statutes, Policy and Position Statements, chapter bylaws and Member Obligations as well as all institutional policies and applicable federal, state/provincial and local laws.

  • Alcohol and DrugsClick to Read MoreOpen or Close

    Alcohol and Drugs

    Pi Beta Phi chapters and members must follow all federal, state/provincial, and local laws regarding the unlawful manufacture, distribution, dispensing, possession, use, misuse or sale of drugs and alcohol. When these laws are in conflict, members must follow federal law on alcohol and drug use.

    Chapter expectations:

    • Follow all policies and procedures on the possession or use of alcohol detailed in Fraternity manuals and guides at Pi Beta Phi events.

    • Prohibit the possession or use of illegal drugs and drug paraphernalia at Pi Beta Phi events or on Pi Beta Phi property. All Pi Beta Phi chapters must prohibit marijuana at Pi Beta Phi events or on Pi Beta Phi property, including Canadian chapters where it is legal under federal and provincial law.

    • Ensure members are consuming alcohol legally and responsibly at Pi Beta Phi events.

    • Follow Pi Beta Phi’s event planning policies for the service of alcohol by a licensed and insured third-party bartender or in accordance with Pi Beta Phi’s BYOB policy.

    • Must not purchase alcohol or drugs with chapter funds and prohibit anyone in the name of or on behalf of the chapter from coordinating the collection of any funds for the purchase of alcohol or drugs.

    Member expectations:

    • Must not encourage, pressure or coerce another member to use alcohol or drugs, which will be considered hazing.

    • Even if under the influence of alcohol or drugs actions in conflict with Pi Beta Phi core values or irresponsible, violent or disorderly conduct will be considered inexcusable.

    • Must not use or associate themselves in any media, including social media, that shows the use, promotion or possession of alcohol or drugs in any manner that is in conflict with Pi Beta Phi values and policies or brings discredit to the Fraternity.

  • Non-DiscriminationClick to Read MoreOpen or Close

    Non-Discrimination

    Pi Beta Phi Fraternity does not discriminate in its operations or membership selection practices on the basis of race, religious affiliation, national origin, physical ability or sexual orientation. Nor will Pi Beta Phi tolerate such discrimination by its chapters. Federal law recognizes the right of college social fraternities to maintain single sex membership policies. Pi Beta Phi is a women’s organization for individuals who live and self-identify as women.

  • Anti-HazingClick to Read MoreOpen or Close

    Anti-Hazing

    Hazing by any collegiate or alumna member of Pi Beta Phi is prohibited. Willingness, permission or approval by a person being hazed is not a defense. Hazing in Pi Beta Phi is defined as any conduct, action taken, or situation created, regardless of intent, directed toward any other individual where participation may be voluntary, forced or coerced that:

    • Has the potential to cause or actually results in emotional, mental or physical harm. 

    • Involves the consumption of or opportunity to consume alcohol or drugs.

    • Embarrasses, demeans or has the potential to create a superior/inferior relationship between the participants.

    Each collegiate and alumna member of Pi Beta Phi must:

    • Follow all applicable federal, state/provincial and local laws and institution or College Panhellenic governing council policies on hazing.

    • Eliminate hazing by refusing to participate in any form of hazing and/or by intervening and reporting hazing they observe or become aware of. Any chapter or individual member whose actions or attitudes are in conflict with the Fraternity’s policy against hazing will be subject to member accountability by the chapter and/or Grand Council.

  • Chapter Facility Safety and VisitationClick to Read MoreOpen or Close

    Chapter Facility Safety and Visitation

    Pi Beta Phi chapters and members must create a secure and comfortable environment for members by following all expectations and rules for use of Pi Beta Phi facilities, which extend to the entire Pi Beta Phi property, including all grounds and parking lots, as well as any storage units rented or maintained for use by the chapter. 

    Chapters, members and non-members who may occupy or visit a Pi Beta Phi chapter facility must:

    • Prohibit the use and/or possession of alcohol, marijuana, and illegal drugs in Pi Beta Phi facilities and on Pi Beta Phi property (even where legal by federal, state/provincial or local law) and prohibit smoking (including e-cigarettes) in Pi Beta Phi facilities;

    • Keep facilities securely locked at all times;

    • Develop facility rules which include establishing limitations on visitation privileges in private spaces and acceptable hours and rules for guests;

    • Prohibit animals from chapter facilities except when a member may require a service animal or emotional support animal for a disability or medical reason requested through the Fraternity’s process; 

    • Prohibit the use of live flames on Pi Beta Phi property;

    • Prohibit the possession, storage or use of firearms, guns, ammunition, explosives, fireworks, other weapons or dangerous chemicals of any kind on Pi Beta Phi property.

  • Alumnae/Parent Involvement in Collegiate RecruitmentClick to Read MoreOpen or Close

    Alumnae/Parent Involvement in Collegiate Recruitment

    During the period of recruitment activity, there should be limited contact between collegians and alumnae. For the purposes of this policy, the period of recruitment activity concludes at the time when Potential New Members are issued an invitation to membership. Expectations for chapters and members:

    • Alumnae may not assist with nor be present for recruitment activities, including membership selection, with the exception of Alumnae Advisory Committee members, visiting Fraternity officers and staff. No information shared as part of membership selection may be provided to alumnae.

    • Alumnae members may not contact collegiate members to discuss recruitment progress or the status of a Potential New Member. This includes presenting gifts to collegiate members or chapters on behalf of any Potential New Member.

    • Any Alumnae Advisory Committee member with a legacy (Potential New Member) participating in recruitment on the campus where she serves as an advisor, must excuse herself from chapter activities during the recruitment process. 

    • Parents/guardians of current or Potential New Members may not assist with nor be present for any recruitment activities at the chapter involved.

  • Parents’ Clubs Click to Read MoreOpen or Close

    Parents’ Clubs

    Pi Beta Phi does not formally recognize nor endorse Parents’ Clubs. Pi Beta Phi chapters may not have a role in the organization or operation of Parents’ Clubs or involve Parents’ Clubs in any chapter business, including membership selection or facility management. 

    Chapters may not co-sponsor or fund any events involving Parents’ Clubs.

 

Event Planning Policy and Position Statements

Click each policy title below to view the Event Planning Policy and Position Statements.

  • Chapter Social Events and ActivitiesClick to Read MoreOpen or Close

    Chapter Social Events and Activities

    1. A chapter social event is any gathering, official or unofficial, that is or could be perceived to be a Pi Beta Phi event for social purpose. If Pi Beta Phi as a chapter or its officers or individual members, acting on behalf of the chapter, participate in any way, formally or informally in planning, executing or promoting the event, it shall be treated as being co-sponsored by the Pi Beta Phi chapter. Social events with or without alcohol fall within this definition. Event policies apply to events such as mixers, functions or socials as well as date parties, semi-formals, formals, events sponsored by alumnae where collegiate members are present and other Pi Beta Phi hosted, co-hosted and planned events. 

    2. All chapter social events must be planned in accordance with Pi Beta Phi’s policies and Event Planning and Management Guidelines, Panhellenic and institutional policies as well as all applicable federal, state/provincial and local laws.

    3. Social events may be hosted at third-party venues or men’s fraternity facilities, when permitted by the host institution or College Panhellenic governing council.

    4. All co-hosts must be a recognized, chartered chapter by their inter/national organization and meet Pi Beta Phi’s insurance requirements for co-hosts. A maximum of two other co-hosts are permitted, for a total of three hosting groups.

    5. All events must have a defined start and end time and may not extend overnight. Pre- and post-parties are not permitted.

    6. Members may legally and responsibly consume alcohol at permitted Pi Beta Phi events only when served by a licensed and insured third-party bartender or in accordance with Pi Beta Phi’s BYOB policy. The possession of illegal drugs and marijuana, even where federally legal, is not permitted at Pi Beta Phi events.

  • Alcohol Served by Third Party BartenderClick to Read MoreOpen or Close

    Alcohol Served by Third Party Bartender

    A licensed and insured third-party bartender must be hired to serve alcohol with a cash bar unless the chapter has been granted the option to host BYOB events through Pi Beta Phi’s BYOB review process. Chapters must adhere to the following alcohol service policies:

    1. All policies, guidelines and safety precautions detailed in the Event Planning and Management Guide must be followed before, during and after the event.

    2. All vendors must be properly licensed in accordance with state/provincial and local laws and provide certificates of insurance which confirm they meet Pi Beta Phi’s minimum insurance requirements detailed in the Event Planning and Management Guide.

    3. No chapter funds or money collected from members may be used to pay for alcohol directly or indirectly. Open bars or running tabs are not permitted and there may not be any agreements to meet a minimum alcohol purchase. Legal-age members may not purchase alcohol for underage members.

    4. Alcohol service must end one hour prior to the end of the event.

  • Alcohol Served through BYOBClick to Read MoreOpen or Close

    Alcohol Served through BYOB

    After being granted the option to host BYOB events through the Fraternity’s review process, chapters must adhere to the following BYOB Policy:

    1. All policies, guidelines and safety precautions detailed in the Event Planning and Management Guide and BYOB procedures must be followed before, during and after the event, except as modified below.

    2. A third-party bartender must be hired to receive and distribute alcohol. The handling of alcohol must follow the steps detailed in Pi Beta Phi’s BYOB procedures.

    3. No chapter funds or funds collected from members may be used to purchase alcohol for BYOB events.

    4. Identification must be checked, and wristbands issued for members of legal drinking age by a third-party security company and designated event monitors.

    5. No alcohol over 15 percent ABV, glass bottles or communal alcohol such as kegs or mixed drinks are permitted.

  • Permitted Social Event LocationsClick to Read MoreOpen or Close

    Permitted Social Event Locations

    Chapters may host or co-host social events with or without alcohol at the following types of locations after confirmation that the venue meets all insurance and licensing requirements detailed in the Event Planning and Management Guide:

    • Off-campus venues such as bars, restaurants, event spaces, private party rooms or event barns

    • Men’s Fraternity facilities when permitted by host institution and College Panhellenic governing council

    • On-campus venues such as event spaces and private party rooms

    Chapters must be granted advance approval in each instance by their regional Risk Management Specialist to host or co-host social events with or without alcohol at the following types of locations:

    • Venues with features that are high-risk including pools/bodies of water, hayrides, bonfires, weapons and firearms, animals, trampolines, balconies, etc. A full list of high-risk events can be found through MJ Insurance at mjsorority.com. 

    • Locations of historical, artistic or cultural significance

    • Venues located outside the local campus community

  • Permitted Transportation OptionsClick to Read MoreOpen or Close

    Permitted Transportation Options

    Third-party commercial transportation must be provided for all hosted and co-hosted events with or without alcohol, unless the chapter is granted the option for alternative transportation. A transportation plan, including check-in and check-out of members and guests, must be created and executed at each event.

    Chapters may use the following types of third-party commercial transportation:

    • Licensed and insured buses with professional driver

    • Licensed and insured vans, limos or trollies with professional driver

    Chapters may be granted the option to use the following alternative non-commercial transportation plans by their regional Risk Management Specialist:

    • Walking plans to and from event locations within the local campus community

    • Driving plans for chapter events without alcohol within 30 miles of campus

    • Taxis, Ubers or Lyfts plans

    Chapters may never use the following types of transportation plans:

    • Party buses or other commercial transportation created and marketed for the purposes of consuming alcohol during transport

    • Designated driver plans for events with alcohol

 

Pi Beta Phi Member Obligations

The Pi Beta Phi Member Obligations are reviewed and signed electronically annually by each collegiate member. To explain these obligations in more detail, Pi Beta Phi’s Critical Conversations Webisode can be viewed here. If you are a collegiate member looking to sign your Member Obligations for the academic year, please use your pibetaphi.org credentials to sign it here.